Write a speech following our step by step

You may have lived with the idea that you have never been good at words since forever. Or maybe the writing of texts in school has left you with cold sweats. Leave these memories in the past, because they are just that, memories. You will see that in a few steps you will have the confidence that leads you to write your speech simply and efficiently.

If this is your first speech, take all the time you need. There are seven steps, each to build the speech. Walk instead of running through all of them. Do not be put off by the rush. Familiarize yourself with ideas. Try them out.

We will not tell you: write a speech in 5 minutes, we know that the process is more time consuming and only those who have fluency with the writing can hasten the steps. But that happens to few people.

These 7 steps are the backbone of sound speech preparation. Learn them well at the beginning and yes, the more you have more experience and practice you can join some steps quickly. Like any skill, the more you use this method, the easier it gets. Meanwhile, follow the path with us.

The overview for you to write a speech

Before you go any further, you need to know:

To whom you are writing your speech (the audience);

What will be the subject of your speech (your topic); the main points ranked in order of importance and supported by research

How long the speech will take, for example: 3 minutes, 5 minutes …

Having an overview or outline will reduce the time and possible stress involved for you to write a speech. Believe it, it works!

How to make a speech: Construction

The speech format is simple. It consists of three parts:

An opening or introduction;

The body where most of the information is given;

And an ending (or summary).

Think of it as a sandwich. The opening and ending are the slices of bread holding the filling (body) together. You can build a simple sandwich with a filling or you can be gourmet and add up to three or even five different ingredients. It’s your choice.

But you need to take into account, when preparing the sandwich, who will eat it. In the speech, think about your audience.

Step 1 – Audience

Start with the most important idea / point in your outline.

Consider HOW you can explain (show, say) to your audience the most effective way for them to easily understand the message. A good speech is never written from the speaker’s point of view.

Writing from the public’s point of view

To help you write from an audience point of view, identify a real person or the type of person who is likely to be present. Be sure to select someone who represents the “majority”. Now imagine that she is sitting next to you waiting anxiously to hear what you are going to say. Give them a name, for example John, to help make the character real.

Ask yourself:

How do I need to adapt my information to meet John’s needs? For example, do you tell personal stories that illustrate your main points? What kind or level of language is best for John as well as my topic?

Step 2 – Write as you speak

Write oral language. Write down what you would say as if you were speaking directly to John. If you help, say it all out loud before writing and / or using a tape recorder. After you finish, take notes.

You do not have to write down everything you say, but you need to write the sequence of ideas to make sure they are logical and easily followed.

Also remember to explain or illustrate your speech with examples.

Step 3 – Verification

Review step 2 until everything is clear.

Do not assume that John will understand everything you are talking about. He does not read your mind. Start by checking what you have:

Check the tone of your language.

Is the subject suitable for the occasion and for your audience?

Check the length of your sentences.

If they are too long or complicated you run the risk of losing your listeners.

Have you chosen words that everyone will understand?

There are expensive words and simple ones that say the same. Choose them based on your audience. Check the jargon too. Read what you wrote aloud.

If you flow naturally you can continue the process with your next main idea. If not, try again. Remember that you are writing “oral language”. You are writing as if you are explaining, saying or showing something to someone. It does not have to be perfect phrases. We do not talk like that.

And now repeat the process

Repeat steps one, two and three “for all your main ideas.

Step 4 – Linkage or Transitions

Between each of your main ideas you need to provide a path. This links them to your listeners. The clearer the path, the easier it is to transition from one idea to the next. If your speech contains more than three main ideas and each one is built on the previous one, consider using a summary as part of your transitions.

Step 5 – The End

The ideal ending is highly memorable. You want it to live in the minds of your listeners long after your speech is over. Often it combines a call to action with a summary of the main points.

How to discover the call to action

One clue to making the most appropriate call to action may be to return to the original purpose for giving the speech.

Was it to motivate or inspire?

Was it to persuade a particular point of view?

Was it to share specialized information?

Was it to honor a person, a place, an event or an event?

Ask yourself what you want people to do as a result of having heard your speech.

Step 6 – The Introduction

Once you’ve done the filling (main ideas) linking and made the conclusion, it’s time to focus on the introduction.

The introduction comes last because it is the most important part of your speech. Here you awaken your attention or instill the need for people to listen to you or allow people to just wait for the end.

What makes a great opening?

Awaken attention in the right way. You need to arrest the audience. John who is in the middle of the night needs to forget that he is hungry, that the chair is uncomfortable or that he has the bills to pay. You will capture your interest immediately. You do it with a “hook.”

Hooks to catch the attention of your audience. It’s time for you to choose the best hook to capture your audience. Ask yourself, if I were him / her what would attract me?


Tactics work?

Formality or informality?

A sketch that you will color, including the call to action?

Or is it a mixture of all these elements?

Step 7 – Verification

This step puts everything together.

Check once, double check, check three times, then one more time

Go through your speech carefully. At first reading check if you have your main points in the correct order with supporting material, as well as an effective introduction and an exciting end.

In the second reading you will check the binding passages or transitions making sure they are clear and easily followed. In the third reading check your sentence structure, use of language and tone.

Check the time

Read this speech aloud and calmly this time.

If it is too long make the necessary cuts. Start by looking at your examples and the main ideas. If you used several examples to illustrate, cut the least important. Also look to see if you have repeated yourself unnecessarily or gone off the track. If it is not relevant, cut it. Repeat the process, condensing until your speech fits in time.

Rehearsing your speech

And NOW you have finished learning the steps to write a speech. It’s time for rehearsal. Please do not be tempted to skip this step. The “not-so-secret” secret of successful discourses combines good writing with practice. Test and test each point. Ask your friend or family member to listen to you. Check the time and language used. Get ready.

Or just take this step and leave the rest to our writing team. We count on the best writers of the market, formed in several areas. We can assist you in this mission by writing your speech. You just have to prepare it and do it. It will be easier and faster. You just need to get in touch with us and tell us the theme of your speech. Then someone will write your speech according to what you intend. Our contacts are on the website and our response is quick and efficient.